Benchmarking – The Early Path to Success

Robert N. Kennedy
MDCSystems®
Former Consulting Engineer

The benchmarking process is one where a project’s general scope using key metrics is compared to other similar projects. This general metric/scope includes such items as total gross square feet, net square feet, rentable square feet, net-to-gross ratio, number of occupants, the number of particular spaces (i.e. number of rooms in a hotel), general configuration (footprint and/or number of stories), location of project, and timeframe. If this initial comparison doesn’t illuminate a projects cost and/or schedule similarities or peculiarities, then one must delve deeper into the project scope to determine any or all differences. This means the stakeholders must understand the projects detailed scope parameters such as type of structure, assumed number of interior spaces, the level of finishes and specialties, the vertical transportation needs, the requirements of the mechanical and electrical systems, and site specific differences (roads, utilities, parking, etc.). Once this type of comparison is completed, a proposed facility should be fully benchmarked against its peers.

Because of the potential differences in scope and the significant cost impacts of schedule milestones, one should be wary of wholeheartedly utilizing a previous project as the basis of a new projects metrics for cost and/or schedule. Unless the project is exact, and reference can be made for geographical and chronological differences, one should develop their own cost/schedule model for a new project against which benchmarking can be applied.

When benchmarking is performed early on a project, and in an appropriate manner, it can enhance the understanding of the overall scope, validate the project and allow its stakeholders to make management decisions in a timely and cost effective manner.